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Privacy Officer Information

eChart Manitoba provides access to key patient health information (PHI) to assist eChart users in providing direct patient care. eChart is a secure clinical system designed to enhance the quality, efficiency and timeliness of patient care while also protecting an individual’s privacy. As a user of eChart Manitoba, you play an important role in maintaining the privacy and security of the PHI you access in eChart Manitoba.

If you are a Privacy Officer at a site that has access to eChart Manitoba, you have a key role in helping the site maintain administrative, physical and technical safeguards to ensure patient privacy while using eChart Manitoba. In addition, you are the liaison between your site and eChart Manitoba Services regarding all privacy-related matters. You are also the individual who may either fulfill or assist your site’s patients with requests to access their personal health information from eChart Manitoba. The information on this page will be useful in fulfilling these responsibilities.

Below you will find educational materials to assist your role as the Privacy Officer.

Site Privacy Officers

The eChart Manitoba Services Handbook for Site Privacy Officers is a document the outlines everything a site privacy officer needs to know when working with eChart Manitoba. Note to access the link you must be connected to the Shared Health network. The handbook contains comprehensive information such as:

  • Privacy Officer role responsibilities and activities overview
  • Privacy Officer options and activities
  • Access to personal health information forms
  • Request for personal health information printing instructions
  • Guide for interpreting eChart Manitoba audit reports
  • Audit and audit related requests forms

Privacy Officer Orientation

Contact Roles, an integral partnership with eChart Manitoba

Authorize Sponsor (AS), Authorized Account Requestor (AAR), Privacy Officer or Designate

Disclosure Directives

Disclosure Directives FAQ

Health, Seniors and Active Living PHIA Resources and Links

PHIA Resources and Links

Highlights Of A Trustee’s Obligations

Summary of Trustee Obligations Note link accessible only while connected to the Shared Health network

Personal Health Information Forms

Manitobans Request Forms

Privacy Bulletins

Lesson 1 Access to eChart Manitoba

Lesson 2 No Snooping

Lesson 3 Protect Yourself and your patients

Requesting a Privacy Audit and Reports

Privacy Officers are encouraged to regularly request audits. See your Privacy Officer Handbook for details. Note link accessible only while connected to the Shared Health network