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Encounters

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 eChart Manitoba Encounters Video

What is Encounters view?

Encounter information in eChart is high level overview information about the admission, visit type and some discharge information from connected provincial ADT EPR source systems. Encounter information includes emergency department discharge summaries.

How do I view EDIS Discharge Summaries?

There are two ways to view a summary in eChart:

  1. Select the Encounters tab, find the emergency encounter, and click on the associated document icon
  1. Select the Clinical Documents tab, scroll to the Discharge Summaries folder, and click on the emergency summary you wish to view 

Will there be an Emergency discharge summary if a patient is admitted?

The EDIS Discharge Summary is always sent when the visit/encounter starts as emergency, no matter if the patient will or will not be admitted.

Will I see only Emergency discharge summaries, or are the summaries for other types of visits as well?

An encounter (visit) that doesn’t start out within Emergency, will not generate a discharge summary. However, there are a couple of reasons why an Emergency visit won’t have a discharge summary:

  • If the visit was a follow-up visit to ER, for example wound dressing change, etcetera, or a nurse-managed care, as only physicians can generate an Emergency Discharge Summary
  • If they are late on the clinical documentation. Documentation should be completed within 24 hours of discharge but sometimes this can be delayed.

What types of visits are in eChart?

There are 9 visit types from the EPR:

  • Day Night Care – for outpatients who receive surgery or a minor procedure and stay for less than 24 hours e.g., day surgery.
  • Emergency – for outpatients who attend the emergency department.
  • Indexed – for visits or events tracked in other systems, such as radiology or labs; indexed visit type is used to register the minimum visit level data required.
  • Inpatient – for patients that are admitted to the hospital and stay for one or more days.
  • Outpatient – for patients who receive treatment or ambulatory care, but they are not admitted as inpatients e.g., a clinic visit or diagnostic test.
  • Recurring – a series of outpatient visits for the same episode of care.
  • Outreach – for patients visited by the care provider in the patient’s home/community; or via MBTelehealth or phone call replacing a face to face visit.
  • Resident – for patients admitted to a designated Long Term Care bed in a Personal Care Home or Interim Personal Care Home.
  • Ambulatory – an outpatient visit where only essential Visit Demographics are collected. Input screens have been specifically designed to expedite the registration process. Generally used for registering visits for patients receiving walk-in Diagnostic Imaging services.

Where does the Encounter information come from?

Winnipeg Regional Health Authority:

  • St. Boniface Hospital – Nov. 2011 onward
  • Concordia Hospital – July 2016 onward
  • Grace Hospital – July 2016 onward
  • Health Sciences Centre – July 2016 onward
  • Misericordia Health Centre – July 2016 onward
  • Seven Oaks General Hospital – July 2016 onward
  • Victoria General Hospital – July 2016 onward
  • Churchill Health Centre – May 2018 onward

Interlake-Eastern Regional Health Authority:

  • Arborg and District Hospital – July 2016 onward
  • Ashern-Lakeshore General Hospital – July 2016 onward
  • Beausejour Hospital – July 2016 onward
  • Eriksdale – E.M. Crowe Memorial – July 2016 onward
  • Gimli Community Health Centre – July 2016 onward
  • Teulon-Hunter Memorial Hospital – July 2016 onward
  • Pinawa Hospital – July 2016 onward
  • Pine Falls Health Complex – July 2016 onward
  • Selkirk Regional Health Center – July 2016 onward
  • Stonewall & District General Hospital – July 2016 onward

Southern Health-Santé Sud:

  • Altona Community Memorial Health Centre – May 4, 2017 onward
  • Bethesda Regional Health Centre – May 4, 2017 onward
  • Boundary Trails Health Centre – May 4, 2017 onward
  • Carman Memorial Hospital – May 4, 2017 onward
  • DeSalaberry District Health Centre – May 4, 2017 onward
  • Emerson Health Centre – May 4, 2017 onward
  • Lorne Memorial Hospital – May 4, 2017 onward
  • Gladstone Health Centre – May 4, 2017 onward
  • MacGregor Health Centre – May 4, 2017 onward
  • Morris General Hospital – May 4, 2017 onward
  • Notre Dame Health Centre – May 4, 2017 onward
  • Portage District General Hospital – May 4, 2017 onward
  • Pembina Manitou Health Centre – May 4, 2017 onward
  • Rock Lake Health District Hospital – May 4, 2017 onward
  • Ste. Anne Hospital – May 4, 2017 onward
  • St. Claude Health Centre – May 4, 2017 onward
  • Vita & District Health Centre – May 4, 2017 onward

Northern Health Region:

  • Flin Flon General Hospital – Aug. 17, 2017 onward
  • Gillam Hospital – Aug. 17, 2017 onward
  • Leaf Rapids Health Centre – Aug. 17, 2017 onward
  • Lynn Lake Hospital – Aug. 17, 2017 onward
  • Snow Lake Health Centre – Aug. 17, 2017 onward
  • The Pas Health Complex – Aug. 17, 2017 onward
  • Thompson General Hospital – Aug. 17, 2017 onward

Prairie Mountain Health:

  • Dauphin Regional Health Centre – Jan. 25, 2018 onward
  • Grandview District Hospital – Jan. 25, 2018 onward
  • McCreary / Alonsa Health Centre – Jan. 25, 2018 onward
  • Roblin District Health Centre – Jan. 25, 2018 onward
  • Ste. Rose General Hospital – Jan. 25, 2018 onward
  • Swan Valley Health Centre – Jan. 25, 2018 onward
  • Winnipegosis & District Health Centre – Jan. 25, 2018 onward
  • Benito Health Centre – Aug. 13, 2018, onward