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Patient Search

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 eChart Manitoba Patient Search Screen Video 

How do I search for out of province patients in eChart?

Click on the Advanced Search link, select the province from the Prov/Fed Authority dropdown list and type their number in the Health Care # field.

Alternatively you can search for the patient on the Patient Search screen using their Name and Date of Birth.

Is it possible to retrieve archived patient records in eChart and when would I need to use this?

Although the default search does not include archived demographic records, clicking on the Advanced Search link, entering in the appropriate search criteria and selecting “Yes” from the “Include Archived Records” dropdown will return any archived records for the patient including clinical information.

Examples of when you may need to include archived records are:

  • if a patient is equal to or greater than 105 years old
  • deceased patient (records are archived 6 months following death)
  • out of province patient

What attributes should I enter when searching for a newborn in eChart if I do not have the PHIN?

Click on the Advanced Search link and enter the following attributes to perform the search:

  • Last Name
  • DOB
  • Gender
  • MB Reg#
  • Street Address
  • Postal Code

Note: Click on the Search Tips link to review the various combinations of appropriate search methods in eChart.

Why did I receive the error message below when searching for a patient in eChart and how can I resolve this?

“The patient search query you have submitted is inadequate and may take a while to process and return a large number of search results.”

Depending on the situation (ex: searching for newborns) there may be times when you need to enter a minimum combination of criteria. Click on the Search Tips link on the patient search screen to review the appropriate search methods and perform your search again.

PHIN is blank, how do I ensure this is my client’s record?

If the client’s PHIN does not display when you launch eChart from your EMR and you want to ensure that the record you are viewing is correct and complete, follow these steps:

  1. Click the New Patient Search button (magnifying glass icon).
  2. You will land on the Patient Search page. Search for your client by entering:
    • Client’s PHIN, OR
    • Last name, First name and Date of Birth for the client (See eChart Search tips for more recommendations for doing a search). Then click Show
  3. Review the search results displayed. You will need to click on the blue plus sign to display all the results
  4. Check all the checkboxes for all the results to ensure that the client complete record
    displays and click on the radial button under the Leading record column for the record that contains a PHIN Eff. and/or PHIN Exp. Date (this is the Manitoba Health record), then click Enter.

This will display the Demography Details page with a client PHIN and you can be confident that you are viewing the correct and complete record for your client.